[EN] Manually Configuring a Google Workspace Gmail Account Using IMAP and SMTP

Google Workspace Gmail accounts can be configured manually in third-party email clients such as Microsoft Outlook, Mozilla Thunderbird, or other mail applications.

When automatic account configuration is unavailable or when server settings need to be entered manually, the official Google Workspace IMAP and SMTP settings should be used.

Incoming Mail Server – IMAP Settings

IMAP is used to retrieve incoming email messages from Gmail servers.

Use the following settings:

Setting	Value
Account Type	IMAP
Incoming Mail Server	imap.gmail.com
Port	993
Encryption	SSL
Authentication	Required

The username should normally be the full Google Workspace email address.

Example:

user@company.com

Outgoing Mail Server – SMTP Settings

SMTP is used to send email messages through Google Workspace.

Use the following settings:

Setting	Value
Outgoing Mail Server	smtp.gmail.com
Port	587 or 465
Port 587 Encryption	TLS / STARTTLS
Port 465 Encryption	SSL
Authentication	Required

In most environments, port 587 with TLS/STARTTLS is the preferred option. Depending on the email application or system requirements, port 465 with SSL can also be used.

Authentication Requirements

Authentication is required for both incoming and outgoing mail connections.

Therefore, make sure that:

• Authentication is enabled for the incoming mail server.
• SMTP authentication is enabled for the outgoing mail server.
• The full email address is used as the username.
• The correct Google Workspace credentials are provided.

If two-step verification or additional security policies are enabled for the Google account, a different authentication method may be required instead of a standard account password.

Example Configuration

A typical manual Google Workspace email configuration is shown below.

Incoming Mail

Server: imap.gmail.com
Port: 993
Encryption: SSL
Authentication: Enabled

Outgoing Mail

Server: smtp.gmail.com
Port: 587
Encryption: TLS / STARTTLS
Authentication: Enabled

Alternatively, SMTP can be configured as follows:

Server: smtp.gmail.com
Port: 465
Encryption: SSL